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    Office Assistant/ Front Desk

    Full Time
    Contract Type - Permament Labor Contract
    Working Hours - 09:00 - 18:00

    Website KPMG IT Service KPMG IT Service

    KPMG IT Service

    For our Business Support team, we are currently looking for a Front Desk Specialist to provide support to the organization with front-desk activities and welcoming of visitors in our office, coordinate document flow, book business travel as well as support the administrative functions upon request.

     
    Responsibilities:

    Greet visitors in a professional manner, provide them with information and direct them accordingly
    Ensure proper access control as per the security guidelines
    Answer calls and ensure information flow
    Provide business travel booking and coordination in line with the Company policies and tools
    Keep track of inventory and order office stationery and everything necessary for the normal functioning of the office, e.g. coffee, fruit, water supplies, etc.
    Provide employees with office supplies, benefit cards, etc.
    Prepare conference rooms before client and partner visits upon request
    Keep regular track of incoming email requests, incl. processing requests from the functional team mailbox
    Manage and coordinate document flow to and from:
              o  Partner companies
              o  Suppliers and vendors
              o  Courier services
    Report regularly to the Executive Assistant 
    Do copy, print jobs and general office support activities
    Provide internal and external events support by researching vendors and venues, ordering brand materials and catering, etc.
    On the day of the event welcome visitors and actively support the event execution,                 according to the set organizational expectations
    Other administrative duties may apply
    Working hours: Mon-Fri 09:00 – 18:00 with 1 hour lunch break

    What you bring in:

    Bachelor’s degree in Business administration, Economics or other relevant higher education 
    1 year of professional experience on a similar role
    Ability to collaborate with stakeholders from various functions and prioritize their requests
    Ability to process and track document flow
    Ability to work with various digital tools
    Problem-solving and action-oriented professional
    Customer focus and business-appropriate behavior
    Ability to operate in a multi-cultural environment
    Very good MS Office user skills
    Very good in following and driving processes
    Very good written and spoken English. 

    What we offer to you:

    The chance to work in a top talent team
    Attractive remuneration
    Obtain knowledge in cutting-edge technologies
    Gain experience in an international and multicultural organization
    Work on challenging projects
    Modern office environment
    Additional health insurance
    Life insurance
    Free public transport card
    Free sports facilities card
    Option to work from home

    To apply for this job email your details to de-ppl-com@kpmg.com

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